Data Privacy Policy

At The Movement Doc of Texas, your privacy matters. We are committed to protecting the confidentiality and security of your personal and health information in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and applicable Texas privacy laws.

1. Information We Collect

We collect only the information necessary to provide high-quality care and operate efficiently:

• Personal Information: Name, date of birth, address, phone number, and email address.
• Health Information: Medical history, treatment notes, diagnostic results, and other data relevant to your therapy.
• Billing Information: Insurance details, payment methods, and billing addresses.
• Website Data: When contacting us or filling out forms online, we collect the information you voluntarily provide.

2. How We Use Your Information

Your information is used only to deliver and improve our services, including:

• Providing physical therapy and rehabilitation care.
• Sending appointment reminders or updates.
• Processing payments and insurance claims.
• Coordinating care with referring physicians.
• Complying with legal and healthcare regulations.

3. Protecting Your Information

We maintain administrative, technical, and physical safeguards to ensure the confidentiality and integrity of your data:

• Secure password-protected electronic systems.
• Encrypted transmission of sensitive information.
• Access limited to authorized personnel only.
• Regular staff training on HIPAA compliance.

4. Sharing of Information

We may share your information only as allowed by law:

• For Treatment: With other healthcare providers involved in your care.
• For Payment: With insurance companies or billing partners.
• For Operations: For quality assurance, audits, and compliance purposes.
• Legal Requirements: When required by a court order or legal process.
• With Consent: Only with your written authorization for any other purpose.

5. Your Rights Under HIPAA

You have the right to:

• Access and request copies of your medical records.
• Request corrections or updates to your records.
• Request restrictions on how we use or share your information.
• Receive a record of certain disclosures made about your information.
• Withdraw your consent for certain communications, where legally allowed.

6. Data Retention

We retain patient records as required by the Texas Medical Board and HIPAA—typically for a minimum of seven (7) years after your last visit—after which they may be securely destroyed.

7. Website Privacy

When you visit our website (www.themovementdocoftexas.com), we may collect non-identifiable information such as device type and pages visited to improve performance and accessibility. Data submitted through forms is transmitted securely and handled in accordance with HIPAA standards.

8. Third-Party Services

If we use third-party services for scheduling, billing, or messaging, those partners are contractually required to protect your information and comply with HIPAA where applicable.

9. Updates to This Policy

We may update this policy periodically. Any updates will be posted on our website with a revised effective date.

10. Contact Us

If you have questions, concerns, or wish to exercise your privacy rights, please contact us: